Executive Assistant to Director

We are looking for an energetic, highly organized, and proactive Executive Assistant to work closely with our Founders, supporting them in managing business coordination, follow-ups, meetings, office activities, and external engagements.

This is not a conventional administrative role. The position offers direct exposure to business development, recruitment, client management, operations, and entrepreneurship.

Key Responsibilities

1. Founder Support
   • Manage and coordinate the Founders’ calendars, meetings, and appointments.
   • Schedule, confirm, and reschedule meetings as required.
   • Maintain a daily list of important meetings, calls, follow-ups, and pending actions.
   • Prepare meeting notes and track action items.
   • Remind Founders about important deadlines, commitments, and follow-ups.
   • Support Founders in day-to-day business coordination.
2. Calls & Follow-ups
   • Make professional calls to clients, prospects, vendors, candidates, and other stakeholders.
   • Follow up on meetings, proposals, requirements, payments, and pending actions.
   • Maintain a structured follow-up tracker.
   • Ensure important follow-ups are not missed.
   • Escalate important or delayed matters to the Founders.
3. Business Development Support
   • Assist Founders in scheduling client/prospect meetings.
   • Conduct initial outreach and follow-ups when required.
   • Maintain lead and prospect information.
   • Coordinate demos, business meetings, and discussions.
   • Assist with the preparation of basic business presentations and documents.
4. Office Coordination
   • Keep track of important day-to-day office activities.
   • Coordinate with team members and Team Leads on pending activities.
   • Follow up on internal deadlines and reports.
   • Identify operational issues and bring them to the Founders’ attention.
   • Assist with office-related coordination and administration.
5. Team Coordination
   • Follow up with recruiters and Team Leads regarding assigned tasks.
   • Maintain basic task/status trackers.
   • Help ensure important internal deadlines are met.
   • Coordinate meetings and internal discussions.
   • Maintain confidentiality regarding employee and business information.
6. Events & External Meetings
   • Accompany Founders to selected client meetings, networking events, and business events.
   • Assist with registrations and event coordination.
   • Help collect business cards/contact information and potential leads.
   • Maintain event follow-up information.
   • Represent the company professionally when accompanying Founders.
7. Documentation & Reporting
   • Prepare basic Excel/Google Sheets trackers.
   • Prepare meeting summaries and follow-up lists.
   • Assist with presentations, reports, and business documents.
   • Maintain organized digital records.
   • Prepare daily/weekly status updates when required.

Candidate Profile

We are particularly interested in candidates who demonstrate:

• Excellent communication skills.
• Strong verbal and written English.
• Confidence in making professional calls.
• Strong follow-up and coordination skills.
• Good organizational ability.
• Proactive and energetic personality.
• Ability to multitask.
• Good working knowledge of Excel/Google Sheets, Word/Google Docs, and email.
• Professional appearance and behavior.
• Willingness to attend business events and external meetings.
• Ability to maintain confidentiality.
• Ability to work independently with limited supervision.

Freshers

Freshers are welcome to apply. For freshers, we will focus more on:

• Communication
• Confidence
• Energy
• Ownership
• Learning ability
• Common sense
• Professionalism
• Follow-up ability

Prior EA experience is not mandatory.

Important Requirements

• Comfortable with Work From Office.
• Comfortable making frequent calls.
• Comfortable attending events and meetings with Founders.
• Willing to handle multiple priorities.
• Strong sense of responsibility and confidentiality.
• Should be comfortable working in a fast-paced startup environment.