Human Resources Associate

Location: Fully remote; work from anywhere

Employment type: Part-time volunteer role

Commitment: At least six months and 10 hours per week

Reports to: Head of People Operations

About Vexnovate Ventures

Vexnovate Ventures is a mission-driven incubator and parent company developing platforms across climate technology, wildlife protection, and public safety. Its work includes AI-powered wildlife monitoring, predictive marine intelligence, and localized disaster early-warning networks.

As the organization grows, it is establishing a People & Culture function to support its people, processes, and development.

About the Role

The Human Resources Associate will support the development and day-to-day operations of Vexnovate Ventures' Human Resources function. This volunteer role offers hands-on experience in recruitment, onboarding, employee records, HR operations, volunteer management, employee engagement, performance management, and HR process development within an early-stage, fully remote organization.

Working closely with the Head of People Operations, you will implement HR processes, maintain records, support employees and volunteers, and help build scalable people practices. The role is suited to someone who is organized, proactive, comfortable with technology, eager to learn, and able to work independently in a remote environment.

Key Responsibilities

HR Operations & Administration

• Support day-to-day HR administration and processes.
• Maintain accurate employee and volunteer records, files, and documentation systems.
• Assist with HR documentation, letters, forms, and internal communications.
• Support leave, attendance, and other HR administrative processes.
• Respond to routine employee and candidate inquiries, escalating matters when needed.

Recruitment & Talent Acquisition

• Support recruitment activities across the organization, including preparing and publishing job descriptions and vacancy announcements.
• Screen applications, maintain candidate pipelines, coordinate interviews, and communicate with candidates.
• Update the applicant tracking system (ATS), maintain recruitment records, and support onboarding and recruitment reporting.
• Assist with employer-branding and talent-attraction initiatives.

Onboarding & Offboarding

• Support onboarding for new employees and volunteers by preparing documentation and checklists, coordinating introductions, and ensuring team members have the information and resources they need.
• Support offboarding documentation, exit processes, and record updates.

Volunteer Management

• Support the company's volunteer management program, including volunteer recruitment, screening, onboarding, and engagement.
• Maintain volunteer records and participation information, and track activities and contributions.
• Assist with volunteer communications, recognition, and improvements to volunteer management processes.

Employee Experience & Engagement

• Support initiatives to improve employee and volunteer experience, including engagement activities, surveys, and feedback collection.
• Help coordinate virtual team-building and recognition activities, and support people-related communications.
• Identify employee experience concerns and escalate them appropriately.

Performance & Development Support

• Assist with performance management administration, including tracking KPIs, objectives and key results (OKRs), performance reviews, and development activities.
• Maintain performance-related records and documentation, and support training and learning initiatives.

HR Systems & Process Improvement

• Support the implementation and maintenance of HR systems, including the HR information system (HRIS) and ATS.
• Maintain HR trackers, databases, and reporting documents; use Google Workspace and other approved digital tools to support operations.
• Identify opportunities to simplify, standardize, and automate processes, and help document procedures, workflows, and guidelines.
• Use appropriate AI tools to improve productivity while protecting confidentiality and carefully reviewing outputs.

HR Compliance & Documentation

• Support the maintenance of HR policies, procedures, employee handbooks, and related documentation.
• Support HR compliance activities and escalate potential concerns to the Head of People Operations.
• Handle employee information with appropriate confidentiality and professionalism.

Role Deliverables

• Accurate employee and volunteer records, and up-to-date ATS and HRIS information.
• Organized recruitment coordination and smooth onboarding and offboarding.
• Effective volunteer program administration and timely HR communications and employee support.
• Organized HR documentation and process trackers.
• Support for employee engagement and performance activities, and continuous improvement of HR processes and workflows.

Qualifications & Experience

• A degree, diploma, or relevant training in Human Resources, Business Administration, Industrial Relations, Psychology, Management, or a related field is preferred but not required.
• One to three years of experience in HR, People Operations, recruitment, administration, or a related role is preferred.
• Early-career HR professionals with relevant practical experience, internships, volunteer experience, or HR certifications are encouraged to apply.
• Basic understanding of HR operations, recruitment, employee lifecycle processes, HR documentation, and employment practices.
• Experience with an ATS, HRIS, Google Workspace, Slack, or similar tools is an advantage; comfort learning new HR technologies is important.
• Strong organizational and administrative skills, and excellent written and verbal communication skills.

What We Offer

• A fully remote, asynchronous work environment with flexibility to work from anywhere in the world.
• An opportunity to help build the HR function from the ground up.
• Continuous feedback from the Founder and C-suite leadership to support professional and leadership growth.
• Performance-based recognition, including LinkedIn, Upwork, and letter-of-recommendation endorsements; a company email address that may be used as a CV reference; and a featured profile on the company's “Meet the Team” page.