Human Resources Assistant

Job Summary

We are seeking a proactive, organised, and detail-oriented HR Assistant to support the day-to-day human resources and administrative operations of a real estate company. The successful candidate will assist with recruitment, onboarding, employee records management, attendance tracking, HR documentation, and employee engagement while ensuring compliance with company policies and applicable labour regulations.

The ideal candidate should possess strong communication and organisational skills, maintain confidentiality, and be capable of managing multiple HR tasks in a fast-paced business environment.

Key Responsibilities

Recruitment and Selection

• Assist with preparing and publishing job advertisements across relevant recruitment platforms.
• Screen CVs, shortlist qualified candidates, and coordinate interviews.
• Communicate with applicants regarding interview schedules, assessments, and recruitment updates.
• Maintain an updated recruitment tracker and candidate database.
• Support the preparation of employment offers and other recruitment documents.

Employee Onboarding and Offboarding

• Coordinate onboarding activities for new employees, including documentation and orientation.
• Ensure employees complete all required forms and submit relevant documents.
• Maintain onboarding checklists and support probation tracking.
• Assist with exit interviews, clearance procedures, and exit documentation.

Employee Records and HR Documentation

• Maintain accurate, up-to-date, and confidential employee files, both electronic and physical.
• Prepare HR letters, memos, confirmation letters, warning letters, and other employment-related documents as authorised.
• Update staff databases, leave records, attendance registers, and employee information.
• Ensure proper filing, documentation, and retrieval of HR records.

Attendance, Leave, and Payroll Support

• Track staff attendance, punctuality, leave requests, and absenteeism.
• Assist in compiling monthly attendance and leave reports.
• Provide accurate employee information and attendance records to support payroll preparation.
• Liaise with relevant departments to verify staff data and resolve discrepancies.

Employee Relations and Engagement

• Respond professionally to routine employee enquiries and escalate sensitive matters to the HR Manager.
• Support employee engagement activities, meetings, training sessions, and internal communications.
• Assist in documenting employee grievances and disciplinary processes.
• Promote adherence to company policies, workplace conduct, and professional standards.

HR Compliance and Administration

• Support the implementation of HR policies, procedures, and standard operating procedures.
• Assist with monitoring compliance with applicable Nigerian labour laws and company regulations.
• Maintain proper documentation for audits, inspections, and internal reviews.
• Perform general HR administrative duties and other related tasks assigned by the HR Manager.