Office / Administrative Assistant 2

Job type: Contract

Job description

The primary responsibility is collecting, organizing, and tracking inspection reports, contractor test reports, and mechanical completion handover documentation. The ideal candidate will have strong administrative and coordination skills, preferably with construction-site experience.

Responsibilities

• Perform general office duties, such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routine inquiries.

Skills

• Verbal and written communication, multitasking, customer service, and interpersonal skills.
• Ability to work independently and manage time.
• Ability to keep information organized and confidential.
• Experience with computer applications such as Microsoft Word, Excel, and PowerPoint.

Education and experience

• High school diploma or GED required.
• 2–4 years of experience required.