Real Estate Legal Secretary

Location: Lake Hopatcong, New Jersey, United States
Job ID: CLI-45897-5
Job Type: Direct Hire

Responsibilities

• Prepare, review, and manage real estate closing documents, contracts, and correspondence.
• Coordinate residential and commercial real estate transactions from contract through closing.
• Communicate with clients, attorneys, lenders, title companies, real estate agents, and municipal offices.
• Schedule closings, appointments, and meetings while maintaining attorney calendars.
• Order title searches, surveys, payoff statements, and other required closing documents.
• Prepare closing packages and ensure documentation is complete and accurate.
• Maintain and organize physical and electronic client files.
• Conduct legal and property-related research as needed.
• Track transaction deadlines and follow up on outstanding items in a timely manner.
• Draft legal correspondence and assist with document preparation.
• Answer phones, respond to inquiries, and provide client service.
• Enter and maintain accurate information in case management and document management systems.
• Assist attorneys with administrative and paralegal duties as assigned.

Qualifications

• Previous experience as a Legal Secretary, Real Estate Paralegal, Closing Coordinator, or in a related administrative role is preferred.
• Knowledge of residential and commercial real estate transactions is preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.