Records Management Specialist

Position Overview

Our client, an established law firm, seeks a detail-oriented Records Management Specialist to support its Information Governance team. The role assists attorneys, legal teams, and administrative staff in managing physical files and information systems in accordance with established records protocols. You will contribute to the accuracy, security, and accessibility of legal records while working alongside an established Information Governance team and developing expertise in legal records and information management.

Key Responsibilities

• Maintain accurate on-site file, container, barcode, and storage records.
• Update records management software and respond to attorney and staff requests.
• Move, review, categorize, index, and document physical client files.
• Support records retention, disposal, and destruction processes.
• Prepare records activity reports and metrics.
• Train office staff on records and data procedures; partner with Information Governance leaders to improve workflows.

Qualifications

• Bachelor’s degree or relevant experience in an office, legal, administrative, or records-related setting.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent organization, attention to detail, and customer service skills.
• Ability to work independently and collaboratively with attorneys and multi-office teams.
• Strong communication skills and comfort supporting different office locations.

Preferred Qualifications

• Records, information management, or legal document experience is advantageous.